Reference management software: EndNote

Share references

There are several options to share references with others:

  • Traveling library
  • Compressed library
  • Share references via EndNote online
  • Share library (via desktop)

Traveling library

If you receive a Word document with formatted EndNote references, you can import them into your own EndNote library:

  1. Go to the EndNote toolbar in Word
  2. Select Export to EndNote
  3. Select Export Traveling Library

If you get a Word document containing formatted EndNote citations, you can import them to your own EndNote library:

  • Go to the EndNote tab in Word
  • Go to Tools and choose Export Traveling Library

Compressed library

Create a compressed library, with or without attached files, and share it by email, a cloud service etc.

  1. Select the references you wish to share (a group or all references in your library).
  2. Select File → Compress Library (.enlx) ...
  3. The recipient can double click on the file and choose to import the references to their own library.

Create a compressed library, with or without attached files, and share it by email, a cloud servicet etc.

  1. Select the references you wish to share (a group or all references in your library).
  2. Select File → Compress Library
  3. The recipient can double click on the file and choose to import the references to their own library.

Share references via EndNote online

Once your EndNote library has been synchronized, you can go to your online account and choose to share groups with other users who also have EndNote online accounts (they do not need the EndNote software). It is not possible to share attached files via the online account.

  1. Log in at: https://www.myendnoteweb.com/
  2. Go to Organize → Manage My Groups
  3. Click on Manage Sharing → Start sharing this group
  4. Enter an email address and choose Read Only or Read & Write

Share library (via desktop)

EndNote X9 offers users the option to share your entire sync library with up to 100 other users with EndNote X7.2 or later. Library sharing provides entire teams with immediate and real-time access to an entire EndNote library, meaning the same set of references, attachments, notes, and annotations. Changes are sent and received via sync, so all members of the shared library need to have updated to X7.2 or later, have the desktop activated with sync preferences completed, and be connected to the internet in order to send and receive changes. Library sharing is recommended as an alternative to saving a library on a shared drive, or emailing a compressed copy around to a group of collaborators.

You can share your entire library, or selected groups, and choose permission Read Only or Read & Write. For copyright reasons, you are not allowed to share PDF attachments to users outside of Uppsala University.

How to share your entire library:

  1. Go to File → Share
  2. Enter the email address for those you wish to share your library with
  3. Choose permission: Read Only or Read & Write

 

How to share a group:

  1. Go to Groups → Share Group
  2. Enter the email address for those you wish to share your library with
  3. Choose permission: Read Only or Read & Write

 

Access a group/library that somebody has shared with you:

  • Go to File → Open Shared Library