Thesis Production

What is electronic posting?

Before the public defence of your thesis, you should make your dissertation public by posting the date of the defence. According to the Swedish Higher Education Ordinance, doctoral theses should be posted at least three weeks before the public defence.
According to a decision by the Vice-Chancellor, electronic posting is the only mandatory posting. This means that the posting information – the abstract as well as the time and place of the public defence – is published in DiVA. Posting is done in two steps:
  1. To post your thesis, you must first have registered it in DiVA. You do this when submitting your files to Thesis Production.
  2. To complete posting you need to submit seven printed copies of the thesis to Carolina Rediviva’s Caretakers Office. (Monograph dissertations published in one of the series titles in Acta Universitatis Upsaliensis need to be posted with ten printes copies.) This needs to be done three weeks before your public defence date. The final date for posting you can find in the time plan we send you.


When do I do the posting?
Postings must be done no later than three weeks before the day of the public defence. Since posting must be done during the period from 16 August to 14 June, anyone defending a thesis earlier than 5 September must post it before 14 June during the preceding spring semester.


When is the information about the thesis and the public defence published in the University thesis database?
When you finish posting by leaving seven printed copies to the caretakers office at Carolina Rediviva, you will receive a posting receipt confirming that your thesis has been posted. (Monograph dissertations published in one of the series titles in Acta Universitatis Upsaliensis need to be posted with ten printes copies.) Once this is done, your thesis is made public on upcoming public defence dates webpage in DiVA.


Can I proofread information in the notification of submission of a doctoral thesis (“spikbladet”)?
Yes, you will have the opportunity to proofread the notification.


What is required for posting?
To post, the doctoral student must have received approval of the thesis from the relevant faculty and have booked a date for the public defence. Information about the thesis and public defence must also be registered in DiVA. Seven printed copies of the thesis also must be submitted when posting. (Monograph dissertations published in one of the series titles in Acta Universitatis Upsaliensis need to be posted with ten printes copies.)


Do I have to post information both electronically and manually at the University Main Building?
The Vice-Chancellor has ruled that only electronic posting is mandatory. Traditional posting in the University Main Building is now completely optional. (If you want to post a notification or a thesis in the University Main Building, bring a posting receipt with you and show it to the caretaker in the building to receive assistance.)


Where should I do the posting?
You do the posting in the caretaker's office in Carolina Rediviva. Please go to the south side of Carolina, the side facing Uppsala Castle, and call on the entry phone. The caretaker’s office is open for thesis matters from 8:30 to 12:00 and 13:00 to 15:00 every weekday during the academic year except for holidays and working days between a holiday and a weekend. If you have additional questions, please contact caretaker’s office: +46 (0)18-471 39 28.

Directions to caretaker’s office


Where can I apply for a shortened posting time?
If you have special reasons, you can apply for a posting time shorter than three weeks (normally very restrictive on this). The application, which must be approved by your supervisor and the external reviewer, should be addressed to the Dean of the Faculty and sent to the Office of the Faculty.


What should I do if I’m unable to do the posting myself and deliver the books at Carolina Rediviva?
If you are unable to post in person, you are welcome to send a representative with proxy authorisation to do the posting and leave the books.
TEMPLATE: Proxy authoriation (PDF)


What is a posting receipt?
When copies of the printed thesis are delivered to the University Library, a posting receipt will be printed and signed by the student. This confirms delivery of the theses and posting by the doctoral student. The student receives a copy of the posting receipt.