Register, publish and manage records in DiVA

About the Register your student thesis guide

This guide describes how you as a student can register your thesis in DiVA.

In order to make your thesis publicly available in DiVA, you need to be affiliated with a department that has decided to publish its student theses there.
At the end of this guide, you can check who to contact at your department if you have any questions about registering your thesis in DiVA.

Keep the following in mind when registering your thesis in DiVA

  • The version you upload should be the final approved paper.
  • The paper must be uploaded in PDF format.
  • If you use other authors' images, diagrams, tables, etc. in your paper, you should ensure that you have the right to publish them. Read more about images and copyright.
  • If there are multiple authors of the paper, they must all agree to the paper being published in DiVA.
  • If other people are named in your paper, you need their consent before publishing the paper in DiVA. This applies, for example, if you have interviewed someone. If in doubt, check with your supervisor.
  • If you have included your personal identity number in your paper, remove it from the full text before uploading it for publication.

Registering a student thesis

Log in to DiVA with your Uppsala University user ID and password A (student account).

Then select the publication type. Student thesis is pre-selected. Choose Continue.

Fill in the information about your thesis according to the instructions in the section "Fields in the DiVA form". Required information is marked with an asterisk (*) in the form. Your department may have decided that other fields are also required.

Upload a PDF of your thesis and check that all the details are correct before submitting your registration.

After the thesis administrator has approved the DiVA entry, the thesis will be visible in DiVA.

It is important to note that you cannot view or edit a submitted thesis. Contact your thesis administrator if you want to change anything in the thesis. Contact information at the end of this page.
If you have forgotten the login details for your student account, you can solve this via User account at Uppsala University. The same webpage also provides contact details for the University IT helpdesk, who can assist you if you do not have a student account.

About the registration form

There is a question mark icon beside the fields in the form.

If you hover your mouse over the question mark you will see explanatory text about the field.

You can change the language of the DiVA registration form by clicking on the Language button in the upper right corner.

The available languages are Swedish, English and Norwegian.

Fields in the DiVA form

You can always cancel and save your registration as a draft by clicking on Cancel/Save Draft and selecting Save Draft.
You can find your registration drafts under My Drafts.

 

Author

Enter first and last name. If there are multiple authors, click on Additional authors and fill in the co-author details.

Authors should be listed in the order they appear on the title page of the paper


Department or Division

Click on Select organisation and select the appropriate department. Alternatively, navigate the tree structure using the plus (+) and minus (-) buttons until you find the correct institution. This is not a mandatory field in the form, but you should fill it in as most departments require it. This will forward the submission to the thesis administrator who can publish the thesis.
 

E-mail address

If you have entered your e-mail address, you will receive a confirmation when the thesis has been registered.

An additional confirmation will be sent to you once the paper has been published. The e-mail address is not visible in DiVA.

If you have collaborated with a company or organisation outside the university, indicate this here.

Check Yes and then enter the name of the company or organisation.

 

Enter the title of the thesis, subtitle (if applicable), and the language of the title.

If your thesis has an alternative title in another language, you can enter it in the field for Alternative title.

Select the degree and the number of credits of the thesis.

Indicate your degree programme and/or course. This is not mandatory information in the form but a number of departments require it. This information will help the thesis reach the thesis administrator responsible for publishing it.

Year

Enter the year in which the thesis was approved.

Number of pages

Enter the number of pages. Enter the last numbered page of the essay. Appendices should not be included in the number of pages.

If your thesis is part of a publication series, please select the name of the series from the list. Then enter the series number of your thesis.

If the series is not in the list, fill in the fields under Other series.

Ignore these fields if your department has not provided special instructions.

Specify the subject of the thesis. The suggestion for national subject category feature may be helpful.

Click on Choose subject category and use the search box or navigate through the subject tree using the plus sign (+).

More than one subject category can be selected if desired. Choose the one closest to your topic, it does not have to be an exact match.

Keywords

If possible, include some keywords to describe your work. This will help other people find your thesis.

Keywords should be separated by commas.

Specify the language of the keywords
 

Abstract

The summary at the beginning of your paper should be filled in.

Make sure that it looks tidy and that no redundant characters are included.

This field is not mandatory but it may increase interest in your paper.

If you paste text from Word or another word processing program, unwanted formatting may be included.

To avoid this, click on the Paste as text icon and then paste the abstract.

Specify the language of the abstract.

 

Fill in the names of the supervisor and examiner.

Upload file

On the second page of the form, you can upload your thesis in PDF format. This is also where you determine the level of visibility of the PDF file in DiVA.

Sometimes there are agreements with e.g. a corporation that the full text of your thesis should not be displayed in DiVA. In this case, the secrecy box must be checked and the registration number with the decision on secrecy entered. Note that this can only be done by your thesis administrator.

  • Leave the option Make freely available now selected if there is no restriction on your thesis and you want it to be visible to everyone.
  • If you want the PDF file to be made visible on a specific date, specify this in the Make freely available later box.
  • If you want only the information about the thesis (rather than the thesis itself) to be visible in DiVA, select Archiving only. Then only the information about author, title abstract etc. will be visible in DiVA.

Please note that sensitive personal information about yourself or others, such as a personal identity number, should not be included in a full text that is to be published.

Under Type, select full text and pdf.

Upload the file from your computer by clicking on Browse. If the paper is larger than 1GB, it can be uploaded using a URL.

Finally, please read through and check the box for accepting the publishing conditions. If you have chosen to only archive your file (and not make the thesis itself visible), you are not required to accept the publication conditions.

Review and Submit

On the final page of the form you can verify that the information you entered is correct. If you need to change anything, you can either use the Edit information link or click Back to go back through the form and make the changes. Make sure that the PDF file you uploaded can be opened. You can do this at the bottom of the page under the heading Files.

If everything is correct, press Submit.

After registering your thesis in DiVA

Before the thesis is published, the information is reviewed by the thesis administrator at your department. For this reason, you cannot see your thesis directly in DiVA after you have registered it.

If you want to change anything in your thesis or have any other questions about it, please contact your thesis administrator.

Contact information of thesis administrators – Humanities and Social Sciences

Department of Education: Lena Larson Johannesson

Centre for Gender Research: Andrea Limmerstedt

Department of ALM: Olle Sköld, Matti La Mela, Ulrika Kjellman

Department of Archaeology and Ancient History: info@arkeologi.uu.se

Global Environmental History: Anneli Ekblom

Department of Art History:

Azul Tarazona Machicao

Johan Eriksson (Master's theses)

Department of Cultural Anthropology and Ethnology:

Department of Game Design: AnnaKarin Kriström, Katarina Werner Hallgren

Department of History and the Hugo Valentin Center: Lovisa Åkerlund

Department of History of Science and Ideas: info@idehist.uu.se

Department of Literature and Rhetoric: info@littvet.uu.se

Department of Musicology: Mattias Lundberg

Department of Philosophy: Ulrika Valdeson

Department of Law: Sofie Bohjort

Department of Business Studies: uppsats@fek.uu.se

Department of Business Studies Campus Gotland: Sofia Bromö

Department of Economic History: Jenny Björkegård

Department of Economics: Samuel Flander

Department of Food, Nutrition and Dietetics: Karin Hellstadius

Department of Government: expeditionen@statsvet.uu.se

Department of Informatics and Media:

Department of Peace and Conflict Research:

Department of Psychology: Anna Liljas

Department of Social and Economic Geography: studier@kultgeog.uu.se

Department of Social work: Ylva Nettelbladt

Department of Sociology: Ylva Nettelbladt

Department of Statistics: Sophie Skogehall, Klara Runesson

IRES Institute for Russian and Eurasian Studies: 

Department of Linguistics and Philology

    Assyriology: Jakob Andersson

    Chinese: Xinzheng Wan

    Greek and Byzantine Studies: David Westberg

    Indology and Comparative Indo-European Linguistics: Heinz Werner Wessler

    Iranian Languages: Carina Jahani

    Latin: Gerd Haverling

    Language Technology: Mats Dahllöf

    Linguistics: studierektor@lingfil.uu.se

    Semitic languages: Anette Månsson

    Turkic Languages: László Károly


Department of Modern Languages

   Course Administrator at Department: Viktoria Colonna
   Estonian: Raimo Raag
   Finno-Ugric Languages: Raimo Raag, Torbjörn Söder, Riitta-Liisa Valijärvi

   Finnish: Riitta-Liisa Valijärvi

   French: Maria Thomasfolk

   German: Dessislava Stoeva Holm, Thomas Frank Grub

   Italian: Igor Tchehoff

   Polish: Anna Parkman

   Russian: Karine Åkerman Sarkisian

   Sami: Torbjörn Söder

   Serbian, Croatian, Bosnian:

   Spanish: Fernando Bermúdez
 

Department of Scandinavian Languages

    Swedish 4: Erik Falk, Carin Östman

    Swedish as a Second Language D: Carin Östman

    Master´s theses in Swedish: David Håkansson

    Swedish/Scandinavian Languages: Gustav Bockgård

    Swedish as a Second Language: Gustav Bockgård

Department of Theology: student@teol.uu.se

Contact information of thesis administrators – Medicine and Pharmacy

Biomedical Laboratory Science Programme: Dick Wågsäter, Theodora Kunovac Kallak

Bachelor's programme in Biomedicine: Monica Sandberg, Erik Sandin

Bachelor of Science in Pharmacy at the Department of Medical Cell Biology: Markus Sjöblom; Elma Mujkanovic

Master's Programme in Biomedicine: Barbara Gomez Mejia

Degree of Master of Science in Pharmacy at the Department of Medical Cell Biology: Erk Sandin 

 

Radiography Programme: Charlotte Collini

Master's Degree Project in Radiography: Charlotte Collini

 

Contact information of thesis administrators – Science and Technology

        Master Programme in physics:

Department of Physics and Astronomy: Karl-Einar Ericsson, Rabab Elkarib, Gabriella Widenfalk

FYSAST (bachelor's thesis 15 hp)

Degree projects from the following engineering programmes are published by the Student Service Unit (the remaining projects are published by the corresponding department)


Contact: programadministration-teknat@uu.se

  •     Master Programme in Chemical Engineering (UPTEC K)
  •     Master Programme in Computer and Information Engineering (UPTEC IT)
  •     Master Programme in Sociotechnical Systems Engineering (UPTEC STS)
  •     Master Programme in Engineering Physics (UPTEC F)
  •     Master Programme in Materials Engineering (UPTEC Q)
  •     Bachelor´s Programme in Mechanical Engineering (MI)
  •     Bachelor's Programme in Biomedical Engineering (MTI)
  •     Master Programme in Molecular Biotechnology (UPTEC X)
  •     Master Programme in Electrical Engineering (UPTEC E)
  •     Master Programme in Energy Systems Engineering (UPTEC ES)
  •     Master Programme in Environmental and Water Engineering (UPTEC W)
  •     Bachelor Programme in Construction Engineering (BI)
  •     Bachelor Programme in Electrical Engineering (EI)
  •     Bachelor Programme in Nuclear Engineering (KKI)
  •     Master Programme in Molecular Biotechnology (UPTEC X)

Bachelor Programme in Quality Engineering and Management: Katarina Werner Hallgren

Department of Electrical Engineering

Contact: Student-elektro@angstrom.uu.se

  • Separate Examination Papers (ELEKTRO-T)
  • Master Programme in Renewable Electricity Production (ELEKTRO-MFE)
  • Master Programme in Electrical Engineering (ELEKTRO-E)
     

Department of Materials Science and Engineering

Contact: Christine Iredahl

  • Master Programme in Engineering Physics (MATVET-F)
  • Master Programme in Materials Engineering (MATVET-Q)
  • Master Programme in Chemical Engineering (MATVET-K)
  • Master Programme in Energy Technology (MSc ET)
     

Department of Civil and Industrial Engineering

Contact: Lena Eliasson

  • Master Programme in Industrial Management and Innovation (SAMINT-MILI)
  • Master Programme in Sociotechnical Systems Engineering (SAMINT-STS)

Contact: Study administration at Campus Gotland

  • Bachelor Programme in Leadership - Quality Management - Improvement (SAMINT-LKF)
  • Bachelor's Programme in Sustainable Development in Industrial Engineering
  • Master's Programme in Sustainable Destination Development
  • Master Programme in Sustainable Destination Development (60 and 120 credits) (SAMINT-HDU)
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