Register, publish and manage records in DiVA

Link to publications in DiVA

When linking to publications in DiVA, use the permanent links generated for the publications when they are registered. The reason for this is that if you copy links from your browser's URL field, the link will not work once DiVA re-indexes (which occurs on an ongoing basis).

Follow these steps to link to a single publication in DiVA:

  1. Perform a search in DiVA
  2. From the list of results, go to the publication you want to link to
  3. Click on Link to record
  4. Copy the permanent link (urn:nbn link)

More information and sample images can be found in the Links in DiVA, to the result list and individual records guide.

When linking to publications in DiVA, use the permanent links generated for the publications when they are registered. The reason for this is that if you copy links from your browser's URL field, the link will not work once DiVA re-indexes (which occurs on an ongoing basis).

Follow these steps to link to a list of publications in DiVA:

  1. Perform a search in DiVA
  2. Adapt the list of results if necessary, for example by changing the sorting or by using one of the options under Refine search result
  3. Click on Link to result list
  4. Copy the permanent link displayed in the box

More information and sample images can be found in the Links in DiVA, to the result list and individual records guide.

Create references to publications in DiVA

  1. Perform a search in DiVA
  2. From the list of results, go to the publication you want to refer to
  3. Click on Cite
  4. Select a Citation style. By selecting Other style in the drop-down list and then clicking on More styles, you can select any style in the CSL Style Repository (copy the name of the reference style with the extension .csl and paste it into the box next to More styles)
  5. Select the Language. By selecting Other locale from the drop-down list and then clicking More languages, you can select any language in GitHub (copy the name of the reference format’s language from the list and paste it into the box next to More languages)
  6. Select an Output format
  7. Click on Create
  8. Copy the reference or click on Export to save it as a file
  1. Perform a search in DiVA
  2. In the list of results, select the publications you want to refer to
  3. Click on Cite
  4. Select a Citation style. By selecting Other style in the drop-down list and then clicking on More styles, you can select any style in the CSL Style Repository (copy the name of the reference style with the extension .csl and paste it into the box next to More styles)
  5. Select the Language. By selecting Other locale from the drop-down list and then clicking More languages, you can select any language in GitHub (copy the name of the reference format’s language from the list and paste it into the box next to More languages)
  6. Select an Output format
  7. Click on Create
  8. Copy the references or click on Export to save them as a file

If you want to work on the reference list in Excel, for example, you can do the following:

  1. Perform a search in DiVA
  2. In the list of results, select the publications you want to refer to
  3. Click on Export
  4. Select the appropriate format (for export to Excel, choose the CSV format)
  5. Open or download the file
     

Manage the reference list in Excel (Office 2019):

  1. Open a blank workbook
  2. Select a cell where you want to paste information and go to the Data tab, then the From Text/CSV function
  3. Select the file you want to import and click on Open
  4. Select 65001 Unicode (UTF-8) as the file origin, comma as the delimiter
  5. Click on Load

Create a list of publications for a web page or for exporting to Excel

In DiVA, it is possible to export lists in different formats, for example to create a list of publications for a web page or for further processing in Excel. This is done by creating a search query combining different search fields.
 

Specify fields to be included in the search

Start by going to Create feeds in DiVA. Then follow these steps:

Create query

A number of search fields are predefined in this section, such as person (author) and title.

In addition to these, there is a drop-down list with the condition AND (narrows the search), as well as buttons for OR (broadens the search) and NOT (excludes from the search). These three conditions can be used to combine search fields. In the drop-down list, you can select from all search fields.

 

Limit the search

The second section contains fields that can be used to further narrow down the search, for example publication type and year of publication.

The third section of the search form, "Choose format and sort order ", allows you to specify the format, the number of results (maximum 9999) to be included in the search and how the results are sorted.
 

Examples of available formats and their use

Mods

Creates an XML file structured according to the Mods metadata schema. Used to create lists of publications for pages on the Uppsala University website.

 

APA, Vancouver, CSL-JSON, RIS

Creates lists of publications according to a specific citation style. The BibTex format can be used to import publications into ORCiD.

 

CSV

Used to export from DiVA to Excel. CSV (choose columns) enables you to choose which data is exported.

Once you have combined the different search fields and selected the format, number of results and sorting, click on Create link.
 

Create lists of publications for pages on the Uppsala University website (DiVA Reader)

For lists of publications on the web, use the Mods format.

  1. After you have clicked on Create link, copy the feed link
  2. Open the component properties of DiVA Reader on the web page
  3. Paste the feed link into the DiVA Url property
     
If needed, the feed link can be modified further:
  1. Copy the feed link from the DiVA Reader DiVA Url property on the web page
  2. Go to Create feed in DiVA
  3. Click on Paste link at the bottom of the page
  4. Edit the search query as needed
  5. Click on Update link at the bottom of the page
  6. Copy the new feed link
  7. Go back to the DiVA Reader component properties on the web page
  8. Paste the search link into the DiVA URL property

Export list of publications to Excel

For export to Excel, use the CSV format.
 

Import to Excel (Office 2019):
  1. After clicking on Create link, copy the feed link
  2. Paste the feed link into your browser’s URL field and press enter
  3. The file will be downloaded
  4. Open a blank workbook in Excel
  5. Select a cell where you want to paste information and go to the Data tab, then the From Text/CSV function
  6. Select the file you want to import and click on Open
  7. Select 65001 Unicode (UTF-8) as file origin, comma as delimiter
  8. Click on Load
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