Subject Guides: Reference management software: Zotero 7: Collaborating

Collaborating

Creating groups enables you to share references with others. The first step is to create an account. Go to File → New Library → New Group. This will open your default web browser to the Zotero login page. After entering your Zotero account credentials, you will be redirected to the Create a New Group page. Your group can be either private or public. Click Create Group to finish.

If your Zotero account is synced, the new group library will automatically appear in the left-hand panel under Group Libraries.

Important note: Sharing full-text files with individuals not affiliated with Uppsala University may be a violation of copyright legislation.

Collaborate in Office 365

The university provides students and employees with access to Office 365, available in both web and desktop versions.

By using the desktop version, you can collaborate with others in the same document and utilize Zotero.

Getting Started:

Download Office 365
- For students: See the instructions on the university's website under IT for students (see the section Getting Started with Microsoft 365).
- For employees: Contact itsupport@uu.se

Sharing and Collaborating in a Document

For Students

a) Open Word on your computer à In the top menu, click File (located on the far left) à In the left-side menu, select Open.à Click on the OneDrive tab à Log in with your Microsoft account (student account + password A) à

b) Open the document you wish to share

For Employee

a) In SharePoint, create a new document by clicking the plus icon in the left-side menu and selecting Document.

b) In the top-right menu**, click Editing à then select Open in desktop version.

In the top-left menu, enable AutoSave à In the top-right menu, click Share à invite who you wish to collaborate with.

Please note that all invited collaborators must also download the desktop version of Office 365.
Once the document has been shared, invited collaborators must: Click the link received via email. Then the document will open in the web version of Word. After that, you need to in the top-right menu, click Editing à Open in desktop versio

Depending on the operating system, the interface may vary slightly. However, the key requirement is that all collaborators must use the desktop version** of Office 365, rather than the web version.
Once the document is open in the desktop version, Zotero should function normally for both you and your collaborators.