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Formatting your thesis in Word

This guide is primarily intended for those who use the Library's thesis templates in Word, but may also be useful for those who have chosen not to use the templates.

Insert text from another Word document

To make the available formats easy to apply and to avoid the clutter of other commands in Word, you must always clear all formats before pasting anything into the UU template.

Copying text with the Normal style sheet

If you have a lot of footnotes or italicised words, Copy Text and Clear Text Formatting will not work; using these functions will remove the formatting on all your footnotes and italicised words. Instead, use Copy text with the Normal font. This way you will keep your footnotes and italicised words.

  1. Open the Word document you are copying your text from.
  2. Select all text.
  3. Go to Start > Format.
  4. Open the Styles dialog box Button image in Styles.
  5. Select Normal.
  6. Copy all text.
  7. Create a Word document from the UU template.
  8. Paste your copied text into your new document.
  9. Save the document.

The new document is now ready to be formatted according to the UU template style sheets.

Copying figures (Word)

To make the available formats easy to apply and avoid the clutter of other commands in Word, you must always clear all formats before pasting anything into the template.

  1. Select the figure you want to copy.
  2. Copy the selected figure.
  3. Right click and select the paste option paste as image in your new document (UU template).
  4. Select the figure and use Image format.